KhayaHR
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Features

Everything the employment relationship needs

Find, hire, contract, pay and manage — one platform for the whole journey. Finding a worker works across eleven industries, and so does payroll; the ready-made contract is for household employers.

Find

Find a trusted worker

Browse real Worker Profiles on Khaya Connect, across eleven industries — experience, skills, languages and availability each worker chooses to share, with ID verification where our checks confirm it. Filter by industry and role instead of guessing keywords. Browsing is free.

  • Search by industry, role and area
  • Worker-owned profiles
  • ID verified where confirmed
Khaya Connect search results showing matching worker profiles with distinct ID-verification statuses and separate profile-reviewed labels
Hire & onboard

Employ them correctly from day one

In a business, keep your own company contract templates and edit them. At home, use our household-ready contract, built on the BCEA and the Sectoral Determination for Domestic Workers. Either way, send it through a secure link to read and sign, and keep it on the record.

  • Your own company templates
  • Household-ready contract for home
  • Secure link to read and sign
An employer and her domestic worker reviewing an employment document together at the kitchen table
Pay

Run payroll and send the payslip

A guided pay run (weekly, fortnightly or monthly) calculates PAYE, SDL and UIF from your company pay settings — PAYE and SDL where you have switched them on — alongside salary, allowances and your own deductions. The UIF figures must reconcile before a payslip can be locked.

  • PAYE, SDL and UIF calculations
  • UIF check before a payslip is locked
  • Branded PDF payslips
KhayaHR WhatsApp payroll summary with net pay and the UIF amounts recorded for the employer's return
Manage

Leave, warnings and documents in one place

Track annual, sick and family-responsibility leave with balances that stay in sync with payroll. Record warnings correctly, and keep every document centralised and searchable.

  • Leave balances in sync
  • Defensible disciplinary records
  • Central document store
KhayaHR WhatsApp message showing an approved leave request and the worker's updated leave balance
Protect

UIF, calculated and checked

UIF is calculated in every pay run, and the employee and employer contributions must reconcile before a payslip is locked — so the record you keep is the record that is right. UIF registration support is available separately where applicable.

  • UIF in every pay run
  • Reconciliation check before locking
  • Registration support available separately
A household employer managing her domestic employment on her phone at home
Build

A work history the worker owns

Every contract, payslip and leave record builds a Worker Profile your worker can carry into their future — real proof of real work.

  • Portable work history
  • Owned by the worker
  • Opportunity through Khaya Connect
A confident South African domestic worker holding her smartphone in a home kitchen

Khaya does the work with you

Ask Khaya anything about labour law, UIF, contracts or how KhayaHR works, in plain South African English. Inside KhayaHR, signed-in users get an action-capable Khaya that can draft a contract, run payroll and more.

Continue on WhatsApp

Ask Khaya here opens the assistant right on this page — no account needed.