Payroll and HR your small business clients can run themselves
You see the payroll admin pile up every month: payslips, leave, contracts, UIF. KhayaHR gives your clients one place for all of it, while their SARS returns stay with you.
Start free for 14 days, no card needed.
What your clients get
- Payroll for weekly, fortnightly or monthly pay, with PAYE (including the medical tax credit where it applies), SDL and UIF calculated from the client's pay settings.
- A UIF check before a payslip is locked. If the employee and employer contributions don't reconcile, the payslip can't be locked.
- Branded PDF payslips, and an employee portal where each employee sees their own payslips, leave and documents.
- Contracts, warnings, leave and documents on the same employee record, including the client's own contract templates.
- Secure links for sending contracts and documents to read and sign.
- Ask Khaya on selected plans.
Where KhayaHR stops and you carry on
We're clear about the line, so you and your clients know who does what.
- SARS returns, including the EMP201, stay with the client or with you. KhayaHR doesn't file EMP201 and isn't a tax practitioner. Nothing in KhayaHR is tax or legal advice.
- UIF filing is optional. If a client opts in, KhayaHR files their monthly UIF declarations on uFiling as a registered Labour Practitioner. KhayaHR isn't the Department of Employment and Labour or the UIF.
- Your client's UIF contributions and wages never pass through KhayaHR. Your client pays their own UIF contributions from their own bank, and KhayaHR never handles wage payments.
Work across your clients
- Your client invites you. An owner or admin on the client's account invites you by email and chooses your role: owner, admin, manager or viewer. Roles are enforced on our server, viewers can only read, and managers can't change the team, settings or billing.
- One login, several companies. Switch between the client companies you've been invited to without logging out.
- Monthly payroll report: download each month's payroll report as a PDF or CSV for your own records and returns work.
Simple pricing to quote
From R49 per employee per month. The tier rate applies to all the client's employees:
| Employees | Per employee per month |
|---|---|
| 1–10 | R69 |
| 11–50 | R59 |
| 51+ | R49 |
- 10% off when the client pays annually upfront.
- Implementation fees on request.
- The subscription rate is locked in at the price the client signs up with.
Optional UIF filing, per company per month:
| Employees | Fee |
|---|---|
| 1–3 | R29 |
| 4–10 | R79 |
| 11–25 | R149 |
| 26–50 | R249 |
| More than 50 | R249 for the first month over 50, then on quote, agreed before it's billed |
Refer clients and earn a once-off fee
Join the KhayaHR referral pilot as an accountant or bookkeeper.
- R70 per employee, once-off, on each qualifying client you refer, capped at 50 employees (R3,500 maximum) per client. Larger accounts are agreed case by case, in writing.
- When you earn it: once the client's 2nd monthly subscription payment clears, or once an annual prepayment clears. The employee count is taken from the 2nd paid monthly invoice or the annual prepayment invoice.
- When you're paid: by EFT, by the 15th of the month after the fee is earned, once your balance reaches R300.
- Your client's price never changes because of your fee.
- Your client's details stay private. Monthly referral statements show totals only. You never send us anyone's details, because each client signs itself up with your link or code.
- Fair clawback: within 3 months, as set out in the partner terms.
Good to know: the fee is earned on the subscription only, not on later headcount growth, UIF filing, Khaya Connect or credit packs, and not on your own practice or its employees. You must tell clients in writing that you may get a fee, and your professional body's rules apply. All of this is subject to the Referral Partner Agreement at /partner-terms.
Hiring help for clients who need it
When a client needs another person on the team, they can post a job or find workers on Khaya Connect across eleven industries, then bring the hire straight into payroll. There are 17,600+ workers registered.
Try it on one client first.
Free 14-day trial, no card needed.
Khaya HR Solutions (Pty) Ltd, reg 2026/843132/07.
FAQ
Does KhayaHR file my client's EMP201 or other SARS returns?
No. SARS returns, including the EMP201, stay with your client or with you. KhayaHR calculates PAYE, SDL and UIF on each payslip, but it isn't a tax practitioner.
Does KhayaHR pay UIF or wages on my client's behalf?
No. Your client's UIF contributions and wages never pass through KhayaHR. If a client opts in to UIF filing, we file their monthly declarations on uFiling as a registered Labour Practitioner, and the client pays the contributions from their own bank.
How much is the referral fee?
A once-off R70 per employee on the referred client's account, capped at 50 employees (R3,500 maximum), subject to the partner terms.
Will my referral fee change what my client pays?
No. The fee never changes the referred client's price.
Who can join the partner pilot?
South African businesses and sole proprietors aged 18 or older with a South African bank account, who aren't KhayaHR employees or contractors. Bookkeepers and accountants are a natural fit.
Can my client try it before committing?
Yes. Start free for 14 days, no card needed, and then from R49 per employee per month if they choose to continue.