Employer Affiliate Addendum
Employer Affiliate Addendum
Version EA1.1-2026-10-31 — Addendum to the KhayaHR Referral Partner Agreement, version P1.2-2026-10-30 ("P1").
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1. When this applies. This addendum applies when an existing KhayaHR employer customer joins the referral programme as an affiliate (the "Affiliate"). Only business accounts that meet P1 clause 1 can become Affiliates; household employer accounts can't. P1 applies to the Affiliate as if it were the Partner. If this addendum and P1 conflict, this addendum prevails.
2. No self-referral. No fee is earned for: (a) the Affiliate's own business; (b) any business related or connected to the Affiliate, including one with any of the same owners or directors, or in the same group; or (c) a re-signup by an existing or recent KhayaHR customer (as described in P1 clause 3(b)). P1 clause 3A(a) and (b) (admin credits) do not apply to Affiliates. If KhayaHR credits a self-referral by mistake, it may reverse the credit and claw back any fee paid on it at any time.
3. Fees. Fees are earned, calculated and paid under P1 clauses 4 and 5. They are paid to the Affiliate and are not set off against the Affiliate's own KhayaHR subscription, unless KhayaHR offers account credit in writing and the Affiliate accepts. Fees are taxable income for the Affiliate. P1 clause 5 (tax details, invoices and VAT) applies.
4. Your customer account. The Affiliate's use of KhayaHR as a customer stays under the KhayaHR app terms. Being an Affiliate doesn't change the Affiliate's subscription, price or terms. Either the subscription or the affiliate arrangement can end without ending the other. If the Affiliate's subscription fees are overdue, KhayaHR may, after giving the Affiliate 7 days' written notice, deduct the overdue amount from affiliate fees that are payable, and will show the deduction on the Affiliate's statement. This is the only set-off allowed under this addendum.
5. How to refer, and marketing. The Affiliate refers only by sharing its KhayaHR link or code. The Affiliate must not upload, send or give KhayaHR any other business's or person's personal details, including from its own employee or payroll records in KhayaHR. No spam. All marketing must comply with section 69 of POPIA and the Consumer Protection Act, with no false or misleading claims. Pricing may only be described as "from R49 per employee per month". P1 clause 6 (disclosure and conduct) also applies. The Affiliate must not use its employees' personal information to find or contact referrals.
6. Authority. The person ticking the acceptance box warrants that they are an admin on the Affiliate's KhayaHR account and are authorised to bind the Affiliate to P1 and this addendum. KhayaHR records their name, the time, and the versions accepted.
7. Privacy of referred customers. Referred customers' identities stay masked on the Affiliate's statements and dashboard, as set out in P1 clauses 3A(d) and 5.
8. Acceptance. The Affiliate accepts P1 (version P1.2-2026-10-30) and this addendum (version EA1.1-2026-10-31) by ticking the online box in its KhayaHR dashboard. Both documents are linked next to the box and can be viewed, downloaded and printed at any time.
Version EA1.1-2026-10-31
Changelog
4 Nov 2026: corrected P1 version reference to P1.2-2026-10-30 to match acceptance; no change in substance.